THE ANNEXURE A: NOTIFICATION OF CONSTRUCTION WORK: A better practice approach Claire Deacon MCur (UPE) BSc Med (Hons) Ergonomics (UCT) B.Tech OH (Pen Tech) 083 658 5390 Each new construction project requires the submission of Annexure 1 as defined in the Construction Regulations (CR) (CR 3). This is poorly managed area by many contractors and the incomplete form could result in delaying the project starting date, and potential penalties. The Annexure 1 is seldom completed correctly and generally requires 2 or 3 submissions during a project. It is important that Annexure 1 is completed by a competent person who understands the nature of the work, and can relate to potential of risk, not just what is stated in the scope of the project. If there is a remote possibility of high-risk work, details should be included. There are other times when the notification needs to be completed. Such times include the extension of the project duration, where there is significant scope change, or if aspects such as suspended scaffolding are now needed. Details of the scope of work are required, not just a general comment such as â€˜erection of a bridgeâ€™ or sewer reticulationâ€™ or â€˜construction of a 2 storey buildingâ€™. Details of the Client, Designers (Architect or Engineers) must be completed, and include their contact details. Where accidents occur the Designers and the Client could well be contacted to determine if they are in any way responsible. The signatures and date of the Client and the Principal Contractor are required. Specialist Contractors that will provide scaffolding, support work, bulk earthworks, roofing, landscaping or surfacing (for example) need to be noted. Should there be changes the details can be provided in a revised submission. Duration of the contract should extend beyond the defect and liabilities period as work could well extend beyond the proposed completion date. It is important that there is proof of submission of the completed form to the DoL. The transmittal slip proving that the document has been faxed, or the stamp of the DoL should be on the form. The original documentation must be kept in the H&S file on site for those who wish to inspect or audit the project, and form part of the consolidated H&S file handed over to the Client on completion of the project. Written and supplied by: Claire Deacon.